Understanding the goals and benefits of implementing Maintainly as your asset & maintenance management system is an important first step in learning what data should go into it.
It's well accepted that any maintenance management system is only as good as the quality of the data being input.
A properly utilised system is critical to meeting key business objectives, including:
Building an audit trail of work performed on fixed assets
Adding, tracking and completing reactive & preventive maintenance services reports
Tracking time, asset downtime and spare part usage
Estimating future costs
Estimating future breakdowns
Building a comprehensive asset history
Troubleshooting future or ongoing issues with particular assets
Data to analyse commonly occurring problems across a fleet of assets
A systemised method from which to track work to be invoiced to clients, insurance claims and warranties.
Integrating with timesheets, payroll, and other business functions
Formalising communication within the company as a single source of truth
Enabling consistent external communication (with asset owners, suppliers, investors or financial partners, for example)
Providing historical data
A quality asset & maintenance management system will permit all stakeholders, from technicians to service managers, from HR to the asset owners, to be in touch with the goings-on of a facility, without having to necessarily be a power user. It should allow management to focus attention elsewhere and allow the system to do what it is supposed to do; track the history of your assets.
A quality, well-implemented and utilised maintenance management system (sometimes called CMMS) is critical to any legitimate service division. It starts by viewing the system as not just a repository for asset history, but as a tool that can streamline and control day-to-day facility and work order management.
It should allow management to systematically manage workflow with consideration to the resources that are required. This not only means replacing the whiteboard of daily work with a more sophisticated and visible approach, but generally tying together key functions like safety, planning, troubleshooting, to mention but a few, in order to gain a holistic view of one or multiple sites.
We're excited that you've chosen Maintainly to take this next step!